The human Resource Information System Division is one of the divisions of Personnel Management Office. The division is responsible for:
- Payroll Management
- Database Administration
- Staff Audit
- Processing of Refund of WOPS
- Longevity Increments
- Vacancy Confirmation
- Clearance for the appointment of staff on grades 1 and 2
- Payroll Management: This involves management of employee profiles in the Civil and Security Services, salary processing which includes inputting as well as ensuring payroll integrity and efficiency.
- Database Administration: The division also ensures all data relating to employees are up-to-date to ensure accurate strategic and management decision. Administrative decisions such as recruitments, promotion and other human resource processes depend on reliable and credible data.
- Staff Audit: This is a periodic exercise conducted by the Personnel Management Office nationwide to among other things cleanse the payroll of “ghost worker” as well as update employee profile on the payroll. The exercise saves Government millions of Dalasis of wrongful salary payments.
- Widows and Orphans Pension Scheme (WOPS): WOPS is a voluntary saving scheme which was very popular in the 80s and 90s usually contributed by the male employees in both Civil and Security service. Contributions are deducted monthly from employee’s salaries which are refunded through claims usually on retirement. The contributions are managed by the Accountant General’s Department. Although some employees are still contributing towards the scheme, it’s almost defunct as employees are attracted to more lucrative scheme such as credit unions.
- Longevity increment: This is an increment paid to employees who stagnate on top of their scales for two (2) years without promotion as stipulated in the General Order (GO) 02119. Employees are paid 10% of their basic salary as increment. Subsequent increments are paid after every five (5) years. Procedurally, employees apply for the increment through their Heads of Departments. Longevity increments are pensionable emoluments; however, it is not a means for upgrading. All categories of employees who meet the criteria are eligible to apply.
- Clearance for the appointment of grades 1 and 2: This is a process aimed at controlling employee numbers particularly staff on 1 and 2 who are appointed by their respective heads of department. This process is also consistent with PMO’s mandate of manpower budget and control as mandated in the Public Service Act. All heads of Government departments are required to get clearance from PMO before appointing grades 1 and 2 staff.